Form I-9 Employment Verifications

Kroll (formerly InfoLink Screening Services) provides new, efficient methods for managing your Form I-9 process, including offering the first web-based service for verifying employees that have a legal right to work in the United States. Form I-9 Compliance is the first Designated Agent of the Department of Homeland Security (DHS) and Social Security Administration (SSA) for Form I-9 employment verifications.

As the first Alliance Partner of Form I-9 Compliance, LLC, Kroll's secure, web-based service will enable you to conduct Form I-9 employment eligibility verifications through the DHS and SSA. Using information on newly hired employees’ I-9 Forms, you will be able to verify the accuracy of Social Security Numbers, Immigration "A" numbers, and I-94 arrival/departure numbers and in real-time obtain employees’ legal right to work status with a DHS-issued verification number.

In addition to employment eligibility verifications, Kroll also offers the following Form I-9 Compliance services to help manage your I-9 processes:

• Error-detecting electronic Form I-9 that virtually eliminates processing errors and simplifies the document completion process.
• Electronic signature utilizing E-Sign Act compliance click-to-sign solution.
• Secure, paperless Form I-9 storage, providing anytime, anywhere online access for updating, re-verification and governmental inspection.
• Automated alerts 90, 60 and 30 days in advance of employees’ expiring work authorizations, which will enable your employees to renew their work authorization documents and legally continue to work without interruption.
• Pre-filled employment eligibility verification forms if your company conducted a background check on the new employee through Kroll or uses an integrated ATS or HRIS solution.
• Form I-9 consulting services performed by trained and experienced Form I-9 Compliance consultants that include former INS officials and executive-level Human Resources professionals.

Form I-9 employment verification services:

• Provide peace of mind that new employees’ Social Security and Immigration documents are valid.
• Simplify and improve the efficiency of your Form I-9 process.
• Substantially decrease human errors in completing I-9 Forms.
• Cost-effectively reduce your exposure to government audits, financial penalties and negative publicity resulting from non-compliance.
• Through Form I-9 Compliance, improve the accuracy of your payroll and tax reporting and virtually eliminate SSA inquiries concerning unmatched Social Security numbers with the SSA's Social Security Number Verification Service (SSNVS).

The Law and Risks of Noncompliance

The Immigration Reform and Control Act of 1986 (IRCA) legally mandates that U.S. employers must verify the employment eligibility status of newly-hired employees and makes it unlawful for employers to knowingly hire or continue to employ unauthorized workers. Noncompliance, whether intentional or caused simply by oversight, has severe legal and financial consequences imposed by the Department of Homeland Security, as well as the potential of a corporate image tarnished by negative publicity.

Following is a partial list of federally mandated fines:

• For employers who fail to properly complete, retain, or make I-9 Forms available for inspection, fines range from $100 to $1,100 per individual I-9.
• For employers who knowingly hire or knowingly continue to employ unauthorized workers, civil penalties range from $250 to $11,000 per violation.
• For employers engaging in a pattern or practice of knowingly hiring or continuing to employ unauthorized workers, criminal penalties can be as much as $3,000 per unauthorized employee and/or 6 months of imprisonment.

I-9 Consulting Services

Form I-9 Compliance provides professional consulting services performed by trained and experienced I-9 consultants that include former INS officials and executive-level Human Resources professionals.

Consulting Services include:

• Preparing a confidential Risk Assessment Report of your I-9 program and making proactive recommendations for reorganization and simplification of your program and processes.
• Identifying errors, omissions and technical discrepancies in all active and inactive I-9 Forms and providing recommendations for remedial action.
• Providing assistance for the renewal of employees’ work authorization documents.
• Helping you purge inactive I-9 Forms, as allowed by law.
• Participating in government inspections and audits of I-9 Forms.
• Training your HR staff to properly manage and administer your Form I-9 program and processes.